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Privacy

Privacy information for the vCongress website

This notice explains how personal data is processed when you use the vCongress marketing website and submit inquiries for communication and product consultation.

Controller

Responsible entity

Malte Bruweleit - SciSerTec
Leonore-Mau-Weg 13
22763 Hamburg
Germany

Data processing in inquiry handling (Art. 6(1)(b), (f) GDPR)

Data categories

We process the contact and organization details you submit in the request form, plus optional context about commercial path, annual event volume, event complexity, event size, timelines, feature interests, and technical anti-spam fields.

Purposes

Data is used to respond to your inquiry, prepare consultation material, and coordinate follow-up regarding vCongress rollout planning.

Retention

Inquiry data is retained only as long as required for request handling and related business communication, unless statutory retention obligations require longer storage.

Website operation data (Art. 6(1)(f) GDPR)

Server log files

When you visit this website, technical connection data (for example IP address, timestamp, requested resource, referrer, and user agent) may be processed for security, stability, and troubleshooting.

Hosting and delivery

The website is delivered via technical infrastructure and content-delivery services that process connection data solely to make the site available and secure.

Web analytics with consent (Art. 6(1)(a) GDPR, § 25(1) TTDSG)

Google Analytics

This website can use Google Analytics, a web analytics service of Google Ireland Limited (Gordon House, Barrow Street, Dublin 4, Ireland). Google Analytics uses cookies and similar technologies to measure how the site is used, for example pages viewed, approximate location, and device and browser information.

Consent and Consent Mode

Analytics is loaded only after you actively consent via the cookie banner. Until then, analytics storage stays disabled by default (Google Consent Mode “denied”). No analytics cookies are set before consent.

Withdrawal

You can withdraw your consent at any time with effect for the future via the “Cookie settings” link in the footer, or by deleting this site’s cookies and local storage. Withdrawal does not affect processing carried out before withdrawal.

Recipients and transfer

Internal and technical recipients

Data is accessed internally only as needed. Technical service providers (for hosting, email, website operation, and — where consented — analytics) may receive data as processors under applicable data protection agreements.

International transfers

Where consented analytics is used, data may be processed by Google LLC in the USA. Such transfers are safeguarded by the EU Standard Contractual Clauses and additional measures where required.

Your rights

Rights under GDPR

You may request access, rectification, erasure, restriction, data portability, and object to processing where legally applicable.

Withdrawal of consent

If processing is based on consent, you may withdraw it at any time with effect for the future.

Complaint

You may lodge a complaint with a supervisory authority. For Hamburg, this is the Hamburg Commissioner for Data Protection and Freedom of Information.

Contact for privacy requests

Postal address

Malte Bruweleit - SciSerTec
Leonore-Mau-Weg 13
22763 Hamburg

Status: July 3, 2026