Accounts and role management
Directory, role groups, and account operations for internal and event-scoped responsibilities.
Feature Map
What you can actually do with vCongress.
The complete map, by the people who use it: the conference office, the participant, the reviewer, the session chair and finance. Send this page to whoever asks “but can it do …?”
Organizer control center
Event editor tabs
Overview, modules, program, and cancellation tabs provide structured configuration with fewer blind spots.
Operational search and targeting
Search and filter across participants, submissions, transactions, and notification audiences.
Module composition and policy control
Configure participation options, deadlines, and cancellation policy behavior at event level.
Plan and usage workspace
Expose fair-use counters and plan context for tenant admins without giving them commercial catalog control.
Plan-aware module activation
Event provisioning, module activation, and feature changes respect tenant package policy and commercial handling mode.
Participant-facing execution
Registration and profile
Flexible registration routes, profile forms, and event-specific account workspaces.
Submissions and documents
Participant submission editing and file workflows aligned with abstract and review operations.
Payment and invoice context
Participant payment and invoice pages connected to organizer-side transaction and reminder actions.
Read-only commercial summaries
Surface event billing mode and classified package context where useful, while commercial mutation stays with SciSerTec staff.
Participant notifications and status visibility
Keep participants informed through controlled messaging and clear workflow status context.
Event access modes
Support open local registration, optional tenant SSO, required tenant SSO, or invite-only participant intake.
Participant workspace
Registration, profile, submissions, and invoice context in one place.
Abstract submission
Guided abstract submission with validation and live preview.
Event configuration
Central editor for event settings, timelines, and modules.
In-app guidance
Contextual documentation available directly inside the workspace.
Reviewer workspace
The structured assessment a reviewer fills in, with rating and recommendation.
Booking and options
Ticket and workshop selection with VAT and a running total before booking.
Public presentation and finance depth
Public event websites
Publish event pages, supporter areas, navigation, schedule content, and public abstract views from the same event data.
Static export reliability
Retry-aware public exports keep schedules, abstracts, and presentation payloads deliverable during event operations.
Payment provider workflows
Coordinate bank transfer, PayPal, Stripe, transaction drafts, payment synchronization, reminders, and refunds.
Document and AI assistance
Use PDF output, upload policies, document extraction, and AI-assisted drafting where the event workflow needs it.
Programme, on-site, and the second year
Chair self-service
Assigned session chairs sign in and fill in their own sessions — talks, session details, completion — inside an editing window you open and close. Removes the job of chasing forty chairs by email.
Participant badges
Design name badges against stock formats and print them in batches, on your own printer or through a print service. The badge band carries the participant's roles.
Speaker, chair, and exhibitor roles
Business roles are granted by you, by a submission outcome, or by an account role, then drive the roster, the exports, and what each person sees.
Copy last year's event
Duplicate a finished congress into next year's with dates shifted and options remapped — structure and configuration carried over, last year's participants and prices left behind.
Sponsor and exhibitor areas
Supporter sections on the public site, exhibitor participation flows, and partner logos across the surfaces that carry them.
Shared media library
Logos, images, and mail attachments live once at organisation level and are reused across every event instead of being re-uploaded each year.
Revenue mechanics and reach
Early-bird pricing
Time-based price tiers on any bookable option, so the deadline does the selling instead of a reminder email.
Coupons
Coupon-driven access and pricing for invited speakers, sponsor allocations, and member rates.
Waitlists
Capacity-limited workshops and dinners queue automatically instead of overbooking or closing early.
Multi-language participant journey
Run registration, the participant workspace, and organiser-authored content in more than one language for an international audience.
Dunning, refunds, and cancellation policies
Payment reminders, refunds, and date-based cancellation rules run as defined process rather than as manual bookkeeping.
AI assistance where it earns its place
Turn a submitted PDF into a structured draft abstract, and normalise messy affiliations and names across participants and submissions in bulk.
Automation and governance
Notification lifecycle control
Recipient preview before dispatch, inbox handling, and cleanup controls reduce communication risk.
Security, identity, and traceability
Passkey-capable login, tenant OIDC/SSO, role guards, and operational event visibility improve control and auditability.
Reusable extension model
Advanced workflows, reports, integrations, and branding are delivered as reusable modules instead of customer-specific forks.