For your next conference
Event Package
One-time price for a single conference, runtime until 3 months after your event. Price is driven by functional complexity and expected event size.
See Event Package pricingScientific Conference Operations Platform
Plan, run, and settle scientific events in one reliable system.
SciSerTec vCongress connects event setup, abstract and review workflows, participant services, invoicing, payments, communication, and billing visibility in one operational backbone for scientific organizer teams.
Event setup wizardAbstract and review workflowsParticipant self-service portalInvoices, payment, refundsRecipient preview before sendPlan and usage visibilityTenant OIDC/SSO optionsPasskey-ready authentication
Two ways to start
Pick the lane that fits your event
For recurring events
SaaS Partnership
Monthly platform fee plus per-event execution for organisations with recurring events. Foundation, Growth, or Enterprise plan with fair-use limits and extensions.
See SaaS Partnership pricing
Organizer event dashboard
Live overview of registrations, submissions, and event status.
Participant workspace
Personal hub for registration, submissions, and invoices.
Public event page
Branded landing page with program, abstracts, and registration.
What vCongress improves in daily operations
Organizer setup and governance
Configure event modules, timelines, policies, and operational roles through structured workflows.
Submission and review quality
Collect abstracts, orchestrate reviewer assignments, and run transparent decision workflows.
Participant lifecycle continuity
Support registration, profile updates, options, and invoice context in one participant workspace.
Financial process control
Handle invoices, transactions, reminders, overdue handling, refunds, and cancellation policies.
Controlled communication
Send targeted notifications with recipient preview before dispatch to reduce communication risk.
Security and traceability
Use role-scoped access, passkey-capable login, tenant OIDC options, and operational event visibility for audit-ready delivery.
Public event presence
Publish event pages, schedules, and searchable abstracts with static export and retry-aware delivery.
Enterprise participant access
Choose local registration, optional SSO, required tenant SSO, or invite-only entry depending on event policy.
Built around real conference complexity
Complexity before participant count
Registration-only events, scientific meetings, congresses, and advanced congresses need different workflow depth. vCongress models that explicitly instead of reducing every event to attendee volume.
Commercial clarity for organizers
Tenant admins see plan and usage context, while catalog changes, commercial overrides, and invoice-trigger settings remain controlled by SciSerTec platform admins.
Single event or long-term platform
Start with a one-off Event Package or run recurring conferences through SaaS. The product model stays clear while operations, security, and participant payments remain in one platform.
Commercial Model
Scalable pricing with optional process-fit extensions
vCongress combines SaaS subscription, event execution packages, and reusable custom extensions. You get predictable platform costs and clear scope for advanced requirements.
Pricing baseline
Event Packages start at €990 one-time for a single registration event. Recurring organizers use SaaS from €490/month plus reduced event execution from €290/event; Starter Pilot is available as a low-risk validation path.
Transparent model, no hourly scope drift
Custom extension principle
No isolated customer forks: extensions are delivered as reusable platform modules with optional maintenance and co-development options.
Explore pricing and packagesSelected testimonials
»The conference with vCongress was a great success and the participant and abstract numbers satisfied and outperformed our expectations.«
German Stem Cell Network, MDC Berlin
»Your system is very intuitive and easy to use.«
BREATH, German Center for Lung Research
»We will be happy to perform the next meeting with you again!«
Excellence Cluster REBIRTH
Frequently asked questions
Can vCongress support both organizers and participants in one system?
Yes. vCongress includes organizer workflows (event setup, submissions, finance, notifications) and participant-facing journeys (registration, profile, submissions, invoice/payment context).
Does the platform support review and abstract workflows?
Yes. vCongress supports abstract intake, review configuration, and decision-related process steps.
Can we present events publicly with calendar and custom web pages?
Yes. vCongress supports public event presentation with calendar-oriented visibility and modular custom web presentation options, so organizer teams can align event communication with their brand and structure.
Can vCongress support recurring annual events without rebuilding everything?
Yes. Recurring events can reuse core configurations, workflows, and communication structures, then be adjusted per cycle instead of rebuilt from zero.
Can we integrate vCongress with existing systems like CRM, payment, identity, or university tools?
Yes. Integrations are delivered through reusable extension packages, with scope based on system complexity and required data synchronization.
Does vCongress support enterprise SSO for organizers or participants?
Yes. Tenant-scoped OIDC/SSO can be configured for Enterprise or custom identity projects, including Microsoft Entra ID and Keycloak-compatible providers. SAML is handled as a separate enterprise integration scope.
How does pricing work for recurring events?
Pricing combines SaaS subscription, event execution, and optional extension packages. Visit Pricing for the full structure.